Authentication Instructions for SharePoint
Information Systems · How-To Guides

Within Firewall

If you are on a computer running Windows and Internet Explorer within the USF Health firewall, follow the directions below to enable your computer to authenticate directly into SharePoint and avoid multiple authentication prompts when opening Microsoft Office files in your SharePoint Document Libraries. This set-up will require you to add your computer to the Local Intranet Zone under your browser's Internet Options settings.

You will only be prompted the very first time you access SharePoint (https://my.usfhealth.usf.edu) and also once again the very first time you access your MySite (https://mysite.usfhealth.usf.edu). After successfully authenticated to each of these sites, you will not be prompted again for future SharePoint sessions from the computer at which you are working.

Authenticating into SharePoint
  1. go to your Sharepoint site
  2. when prompted for your USF Health credentials, preface your User Name with hscnet\ as shown in Figure 1
    Authentication Prompt - Windows XP
    Figure 1. Authentication Prompt - Windows XP

  3. check the "Remember My Password" checkbox
  4. click the OK button on the Connect to authentication popup window
Configuring SharePoint for the Local Intranet Zone
  1. in your Internet Explorer browser window, click Tools-Internet Options
  2. in the Internet Options dialog box, select the Security tab (For steps 2, 3, and 4, see Figure 2.)
    Internet Options dialog box
    Figure 2. Internet Options Dialog Box.

  3. in the Security tab, click on the Local Intranet icon
  4. the click on the Sites button
  5. in the Local intranet dialog box, click the Advance button (See Figure 3.)
    Local Intranet Dialog Box 1
    Figure 3. Local Intranet Dialog Box #1.

  6. in the second Local intranet dialog box, add https://my.usfhealth.usf.edu and https://mysite.usfhealth.usf.edu by typing the address in the "Add this website to the zone:" textbox and clicking the Add button. (See Figure 4.)
    Local Intranet Dialog Box 2
    Figure 4. Local Intranet Dialog Box #2.

  7. click the Close button on the second Local intranet dialog box
  8. click the OK button on the first Local intranet dialog box
  9. click the OK button on the Internet Options dialog box
  10. close Internet Explorer, and access SharePoint again as described in the Authenticating into SharePoint section above

Outside Firewall

If you are on a computer running Windows and Internet Explorer outside the USF Health firewall, follow the directions below to (1) authenticate into SharePoint and (2) pre-populate the authentication prompt with your credentials when opening Microsoft Office files in your SharePoint Document Libraries. This set-up will require you to add your computer to the Trusted Sites Zone under your browser's Internet Options settings.

You do not need Connectra to access SharePoint from outside the firewall. However, you will need to log in each time you begin a new SharePoint session.

Authenticating into SharePoint
  1. go to your Sharepoint site
  2. when prompted for your USF Health credentials, preface your User Name with hscnet\ as shown in Figure 5
    Authentication Prompt - Windows XP
    Figure 5. Authentication Prompt - Windows XP

  3. check the "Remember My Password" checkbox
  4. click the OK button on the Connect to authentication popup window
Configuring SharePoint for the Trusted Sites Zone and Multiple Authentication for Microsoft Office Files

Note: Unfortunately, users not within the firewall will face additional authentication prompts when requesting Microsoft Office documents stored in SharePoint Document Libraries. This behavior is by design according to Microsoft documentation as Office contains its own layer of authentication. Although users outside the firewall will still be prompted when opening Office document, this configuration process saves the user from retyping credentials by pre-populating the authentication prompt with their login information.

  1. in your Internet Explorer browser window, click Tools-Internet Options
  2. in the Internet Options dialog box, select the Security tab (For steps 2, 3, and 4, see Figure 6.)
    Internet Options dialog box
    Figure 6. Internet Options Dialog Box.

  3. in the Security tab, click on the Trusted Sites icon
  4. click on the Sites button
  5. in the Trusted Sites dialog box, add https://my.usfhealth.usf.edu and https://mysite.usfhealth.usf.edu by typing the address in the "Add this website to the zone:" textbox and clicking the Add button. (See Figure 7.)
    Trusted Sites dialog box
    Figure 7. Trusted Sites Dialog Box.

  6. click the Close button on the Trusted Sites dialog box
  7. click the OK button on the Internet Options dialog box
  8. close Internet Explorer, and access SharePoint again as described in the Authenticating into SharePoint section above